Location: London/ hybrid
Salary: £45,000 per annum
About the role
To manage company events (virtual and in-person) and corporate hospitality programme, and support internal and external communications activities.
Role responsibilities:
Providing communications and marketing support including:
- Keeping the internal and external events planner up to date
- Preparing, distributing, and monitoring emails for internal and external audiences
- Uploading content/videos to key channels including intranet, websites and social
- media
- Collating measurement and feedback reports for communications and marketing activities
- Drafting content where required
- Monitoring media and social media activity
- Producing simple graphics for social media posts and email banners in line wit the brand
- Proposing ideas for and supporting delivery of campaigns and events
- Laying out content into templates (e.g. email newsletters)
- Ordering marketing collateral for UK and international offices
- Managing procurement processes including requisitions and invoices
- Managing and running virtual events via Zoom
- Proposing ideas for and supporting internal and external campaigns
- Project support as needed
- Coordination and management of large and small scale corporate events (virtual and in-person) including the Management Forum, Town Halls, Recognition Awards and Corporate Hospitality events
- Designing and running the corporate hospitality programme in line with business and marketing objectives
- Proposing, securing approvals and monitoring event budgets
- Sourcing collateral, gifts and prizes
- Obtaining host and attendee feedback, compiling reports and measuring effectiveness against success measures
- Pitching new ideas for events or venues
- Producing detailed plans for events including timelines, venues, suppliers, legal obligations, staffing requirements and budgets and implementing them
- Venue sourcing and booking
- Maintaining accurate and up to date ‘to do’ and status lists for each event
- Ensuring insurance, legal, health and safety obligations are adhered to
- Managing event and supplier contracts, governance and payment process
- Coordinating suppliers e.g. venue management, caterers, stand designers, contractors and equipment hire, AV providers
- Planning room layouts and the entertainment programme, scheduling workshops and demonstrations
- Providing guidance to colleagues on events
- Communicating with internal and external attendees
- Creating and issuing invitations and managing responses and questions
- Creating table plans (up to 500+ people)
- Handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
- Acting as a ‘brand ambassador’ for the business
- Resolving and/or escalating issues
- Post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
- Qualifications in any marketing or communications related discipline are desirable
- Demonstrable experience within corporate event management.
- Experience working within Insurance/London Market is preferred
- Design experience e.g., Photoshop, adobe acrobat, InDesign an advantage
- Ability to manage virtual events via Teams and Zoom
- Basic film editing skills advantageous
- Strong interpersonal and communication skills to liaise with the business and manage external suppliers
- Ability to work using own initiative
- Creative flair
- A strong team player