Personal Assistant

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Personal Assistant

Personal Assistant

  • Location:

    City of London

  • Contact:

    Junior Garba

  • Contact email:

    enquiries@equitycity.co.uk

  • Job ref:

    331

  • Published:

    3 months ago

  • Expiry date:

    2024-01-08

Salary: Competitive + Bonus
Location: Hybrid: 3 days in office 2 days remote (Office located in the iconic Lloyd’s building in the City of London)
Reports to: CBO

About Equity
Founded in 2018 by two Lloyd's Underwriters fuelled by their lived experiences as minority professionals. Equity is a recruitment agency and network dedicated to addressing under-representation in the Insurance Industry and the City by fostering vibrant communities and breaking down barriers. We work with Insurers and City firms to connect our community of more than 10,000 students and professionals with firms through engaging events, incisive research, impactful mentoring, and active recruitment. By generating a platform of opportunities for employers and employees to engage with one other we are creating a space that can reshape the landscape of talent when it comes to diversity and inclusion.

About the role
Equity has an exciting opportunity to join our team as a Personal Assistant. We’re looking for an organised professional to join us on our mission in making racial inclusion mainstream in the Insurance sector and the City. The role will be a hybrid of being a personal assistant to the CEO & CBO whilst maintaining responsibility for general office administrative duties.
As a Personal Assistant, you will be organised, with good communication and relationship building skills.

Key Responsibilities & Accountabilities
Schedule Management:

  • Maintain work diary for CEO & CBO

  • Organise meetings, presentations/speaking engagements, venue/room bookings, catering and the preparation of relevant material in advance

  • Manage local and international travel arrangements, including visa requirements, insurance arrangements and the preparation of travel itineraries

  • Ensure that time is effectively planned, and the team is effectively prepared and issued with any relevant documentation and a daily timetable in advance of each working week


General Administration Support:

  • Screen calls and resolve issues as appropriate

  • Manage expenses records and claims and invoice processing

  • Respond to queries

  • Organise and respond to emails using agreed processes

  • Oversee mail deliveries, packages, and couriers

  • Manage paper and electronic filing systems

  • Prepare information for internal and external distribution. This may include writing letters and memos, presentations, minute taking.

  • Assist with planning corporate events, meetings, and employee team building projects or special events

  • Assist with the onboarding process of new hires


Required Skills & Knowledge

  • Experience of working in a PA capacity

  • An understanding of Financial Services and/or Insurance would be beneficial but it is not essential

  • Strong organisational and problem solving skills as well as attention to detail

  • Ability to demonstrate flexibility and produce high quality work at short notice

  • Ability to communicate effectively with stakeholders at varying levels of seniority

  • Ability to manage confidential matters appropriately

  • Proficiency in Microsoft Office and other IT tools