Communications & Events Coordinator

Back to job search

Communications & Events Coordinator

  • Location:

    United Kingdom

  • Salary:

    4000040000 to 40000999999

  • Contact:

    Piere Forbes

  • Contact email:

    piere.forbes@equitycity.co.uk

  • Contact phone:

  • Job ref:

    399

  • Published:

    26 days ago

  • Expiry date:

    2024-06-19

Title: Communications & Events Coordinator
Salary: £38k - £40k 
Location: London City 

Role Purpose & Accountability

To manage company events (virtual and in-person) and corporate hospitality programme, and support internal and external communications activities.

Role responsibilities:
Providing communications and marketing support including:
  • Keeping the internal and external events planner up to date
  • Preparing, distributing, and monitoring emails for internal and external audiences Uploading content/videos to key channels including intranet, websites and social media
  • Collating measurement and feedback reports for communications and marketing activities
  • Drafting content where required
  • Monitoring media and social media activity
  • Producing simple graphics for social media posts and email banners in line with the brand
  • Proposing ideas for and supporting delivery of campaigns and events 
  • Laying out content into templates (e.g. email newsletters)
  • Ordering marketing collateral for UK and international offices
  • Managing and running virtual events via Zoom
  • Proposing ideas for and supporting internal and external campaigns
  • Project support as needed

Events
  • Coordination and management of large and small scale corporate events (virtual and in-person) including the Management Forum, Town Halls, Recognition Awards and Corporate Hospitality events
  • Designing and running the corporate hospitality programme in line with business and marketing objectives
  • Proposing, securing approvals and monitoring event budgets
  • Sourcing collateral, gifts and prizes
  • Obtaining host and attendee feedback, compiling reports and measuring effectiveness against success measures 
  • Pitching new ideas for events or venues
  • Producing detailed plans for events including timelines, venues, suppliers, legal obligations, staffing requirements and budgets and implementing them
  • Venue sourcing and booking
  • Maintaining accurate and up to date ‘to do’ and status lists for each event Ensuring insurance, legal, health and safety obligations are adhered to  Managing event and supplier contracts, governance and payment process  Coordinating suppliers e.g. venue management, caterers, stand designers, contractors and equipment hire, AV providers
  • Planning room layouts and the entertainment programme, scheduling workshops and demonstrations
  • Providing guidance to colleagues on events  Communicating with internal and external attendees
  • Creating and issuing invitations and managing responses and questions
  • Creating table plans (up to 500+ people)
  • Handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
  • Acting as a ‘brand ambassador’ for TMK
  • Resolving and/or escalating issues
  • Post-event evaluation (including data entry and analysis and producing reports for event stakeholders)

Technical Requirements: 
  • Qualifications in any marketing or communications related discipline are desirable
  • Demonstrable experience within corporate event management.
  • Experience working within Insurance/London Market is preferred
  • Design experience e.g., Photoshop, adobe acrobat, InDesign an advantage Ability to manage virtual events via Teams and Zoom
  • Basic film editing skills advantageous

Skills & Behaviours: 
  • Strong interpersonal and communication skills to liaise with the business and manage external suppliers
  • Ability to work using own initiative
  • Creative flair
  • A strong team player