Title: Personal Assistant
Location: London
Salary Range: Up to £38,000 
Reporting to: Senior Executive Assistant
Type: Permanent / Hybrid

Overview
We are seeking a highly organised and proactive Personal Assistant to provide administrative and operational support to a Senior Executive Assistant and wider leadership team. This is a varied role offering exposure to senior stakeholders across the business, requiring excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide extensive diary management support to senior executives and department heads, coordinating internal and external meetings, room bookings, and refreshments where required.
• Arrange and coordinate meetings, ensuring all logistics and documentation are prepared in advance.
• Take accurate minutes during committee meetings and other business meetings, recording key discussions and action points.
• Provide administrative support for company secretarial and governance-related activities.
• Assist with the preparation, formatting, and distribution of meeting packs, reports, and committee documentation.
• Process and submit monthly expense claims for senior leadership.
• Coordinate domestic and international travel arrangements for executives and employees when required.
• Support the planning and delivery of corporate events, meetings, and business functions.
• Assist with marketing and administrative activities, including ordering branded materials, stationery, and business cards, and supporting professional profile updates where required.
• Provide ad hoc administrative support, project assistance, and general office coordination as needed.

What We're Looking For
Key Skills

• Strong ability to build effective working relationships with colleagues and stakeholders at all levels.
• Comfortable working in a fast-paced environment with changing priorities.
• Excellent multitasking skills and the ability to manage competing deadlines.
• Highly organised, motivated, and proactive approach to work.
• Ability to work both independently and collaboratively within a team.
• Strong verbal and written communication skills.
• Excellent attention to detail and organisational capabilities.
• Proficiency in Microsoft Office applications and general administrative systems.

Background & Experience

• Recent graduate or 1–2 years' experience in an administrative, personal assistant, or office support role.
• Experience within financial services, insurance, or a professional services environment would be advantageous but is not essential.
• Previous experience supporting senior stakeholders is beneficial.

Key Attributes
The successful candidate will:

• Be a collaborative team player who is willing to support colleagues across the business.
• Demonstrate exceptional organisational skills and attention to detail.
• Be self-motivated and capable of working independently with minimal supervision.
• Effectively prioritise workloads and manage multiple tasks simultaneously.
• Adapt quickly to changing business needs and priorities.
• Possess strong interpersonal and communication skills.
• Show enthusiasm for personal and professional development while contributing to the ongoing success of the organisation.